Care of the Church

PCC – Holy Trinity Colemans Hatch

Rector – The Rev. Julie Sear
Church Warden’s – John Van Mauik and Paul Double
Hon. Treasurer – Donald Clarke
Hon. Secretary – CJ Payne
Choir Director – Angela Ogle
Belfry Captain – Rosalind Cowsill
Flowers – Liza Jones
Organist –Barry Tilston

CARE FOR THE CHURCH

Bells
Builders –David Scott 07956 253212
Church Architect – Richard Crook
Cleaning – Bishops of Crowborough 01892 601350. Fridays at 11.15 for 2 hours £45 + VAT
Clocks – Chief Clock Maker – Smith of Derby – Roger worked on the clock with Ray
Drains – Giles Swift
Electoral Roll Officer – Karina Meyer
Eve James – 01342 823506
Fencing – John McGibbon 07781 637333
Fire Extinguishers (8 in total) – EJP Fire Protection Ltd, 12a Gaza Trading Estate, Hildenborough, Kent, TN11 8PL   01732 450308    sales@ejpfire.com. Installation inspected and serviced Oct 2018. Ray has asked Barry Dickens to act on our behalf in future. They all carry details of latest inspection. Fire Marshalls should practice their use.
Flowers – Ann Hodges 01342 850204 and Liza Jones 01942 826693
Gardener – Mick Argent 07501 053087
Keys for the Church, Tower and Vestry – Ray, Terry, Julia, John, Sheila, Barry and Penny have sets of keys. There is a set of keys in a key lock
Organist – Barry Tilston
Photographic records of stained glass windows
Roofing – Neil Waghorn 07769 700434     01892771196
Safe – two safes in the Vestry – Petty Cash float in the top safe. Don tops this up. Don and Ray are the two signatories on the chequebook also kept in the top safe
Tower – Roger should be consulted on escape routes. Base should be cleared of flammables.

TECHNICAL MATTERS

 Electrics
Electrical Inspection –  Simon King, SAS Electrics Ltd 38 Aldervale Cottages, Crowborough, East Sussex TN6 3 BT   01892 667293     simon@saselectrics.biz . Installation inspected and tested March 2019 – Donald has the latest copies.
Heating and Maintenance – Air Heating, Essex
Lighting protection – Bacon details with Don. Inspection and Test organised by St Mary’s Secretary. At 2.5 years interval
Oil Supply – Southern Counties Fuels
Oil tank –  A safety cut- off valve was fitted when the oil line was unblocked this year.

Churchyards

Books of remembrance
Gardener – Mick Argent 07501 053087
Gardens of remembrance – Donald Clarke
Management of Graves and Churchyard – Donald Clarke
Tree works management – Donald Clarke

Services

Baptism Policy and Procedures – Rev. Julie Sear
Church Magazine/newsletters – Rev. Julie Sear
Funeral Policy and Procedures – Rev. Julie Sear
Marriage Policy and Procedures – Rev. Julie Sear
Printed Service Sheets – Rev. Julie Sear & EMI East Grinstead
Remembrance Day Services – Rev. Julie Sear, Church Wardens
Sunday Service – Preparing of the Church – Church Wardens

Trinity Hall

Keys for Trinity Hall – Held By Rev. Julie Sear, John and Sheila V Maurik, Donald Clarke, Paul Double, CJ Payne, Terry, Penny and Barry Dickens
Keys held in the electricity box near the entrance of the church
Risk Assessment for Trinity Hall Hire
Trinity Hall Booking Policy and Procedures  – Contact Barry and Penny to book. CJ Payne as back up

Need:
Hire Agreement Form
Insurance Policy/check for users
Deposit charges for hall hire
Hall hire charges

Policies and Procedures Holy Trinity 
Accounting and Audit  – Donald Clarke
Benevolence Policy and Procedure 
Church Treasurer Practices Policy – Donald Clarke
Data Protection Policy and GDPR Data Privacy Notice  – CJ Payne 07917848150
Event Licenses – Donald Clarke
Facilities Policy 
Fundraising Events Policy 
Quinquennials  – Donald Clarke and Church Wardens
Safeguarding Policy  – Andrea McGlew